XEIAD’s commitment to sustainable employment, diversity, ethical business, actively contributing to community development and to the preservation of our flora and fauna is essential for the long term successful development of our business. It underpins our culture and our corporate social responsibility.
We monitor diversity across our organisation. It is essential not only in the context of the Equality Act 2010 but also as a key business driver supporting some key attributes of our company’s culture, namely: Openness, Fairness and Equality. By Monitoring and measuring progress we are able to identify, tackle and prevent issues that could undermine our engagement with staff, the communities in which we work and our ability to integrate our staff seamlessly with our customers’ teams. We monitor diversity usually at the entry point as we employ new staff and we are working towards integrating our diversity strategy and monitoring in our staff evaluation and review processes. Regular reporting is important to anticipate and prevent issues from arising. We generally review diversity related topics at our monthly operations meetings and we report quarterly to our Board on our progress and actions towards a set of goals and objectives. We measure our progress towards creating an inclusive, fair and respectful environment and apply the principles of Total Quality Management and continuous improvement. We aim to be transparent and open and provide equal opportunities to everyone. Our procedures relating to recruitment, promotion and training are non-discriminatory and always promote equality, diversity and inclusion.
We actively engage with our local community be it via event sponsorship, sporting club associations or charitable work. We source services within our local communities, advertise for jobs locally and nationally. Our measurable targets include to:
- create up to 5 apprentice jobs in our 2013/14 financial year
- increase our intake of female engineers towards an objective of 15%
- welcome disabled staff (we have ensured one of our offices is fully capable to accommodate mobility impaired staff) and
- continue to employ older engineers with a wealth of experience to share with younger staff and thereby not discriminating on age.
We have developed and will continuously develop diversity within our organisation.
We have developed a simple process for monitoring, measuring, assessing and mitigating risk, a framework which we use across our sustainability strategy. Based on principles of open communication and regular reviews at our monthly operations meeting, we assess the risk related to ethics and labour standards in our supply chain using routinely adopting our client's code of practice for supply chain relationships and or supply chain charters as our guides to good practice. We have an embedded culture of openness and respect with a number of policies implemented to reduce the risks related to labour standards. These include:
- Bullying and harassment – immediate reporting and action “zero tolerance” policy
- Monitoring equal opportunity and dignity at work – Selection and pay practice and process reviews
- Work-safe policy – Individual safety empowerment and decision making
- Protected disclosure policy – All employees can make protected disclosure of certain information
In the context of engaging with our clients and integrating our teams and collaborative practices we monitor and control compliance in the context of our client's expectations by:
- Management Systems Audit, to ensure that implementation of the policies are effective and to identify opportunities for improvement.
- Induction and team briefing processes, to ensure that all staff are involved in the process of providing a safe, respectful and healthy working environment for all.
DISRUPTIONS & NUISANCES
We recognise that day-to-day activities can have an impact on the environment and are committed to meet all legal, social and client responsibilities for protecting the environment, specifically preventing pollution and minimising any potentially harmful impact from our work, as far as practicable.
Our Health and Safety Plan identifies the following potential environmental risks associated with structural examinations:
- Noise and vibration
- Air quality and dust
- Waste management
- Protection of water quality
Protecting the environment begins at the planning stage with an Environmental Risk Assessment. Generic risk assessments are used to determine the general effect of the structures examination activity and process on the environment. In addition, site specific risk assessments include known environmental factors identified in previous reports, reconnaissance surveys and Environment Agency information. In particular, each assessment determines the potential environmental harm, who could be affected and the necessary control measures to reduce the risk as far as is reasonably practicable.
We monitor and control the effectiveness of our environmental risk assessment processes by:
- Management Systems Audit, to ensure that implementation of the planned arrangements and processes are effective and to identify opportunities for improvement.
- Site inspections, to determine compliance with the planned arrangements and whether those arrangements suitably protect the environment.
XEIAD complies fully with environmental legislation and officially approved codes of practice. We seek to continuously contribute to our client's own emission reduction targets. We notably:
- Promote sound environmental management policies and practices in the work of all engineers, staff and directors by increasing awareness and rewarding responsible behaviour
- Work with environmental agencies locally and nationally, to promote appropriate environmental policies
- Implement policies and procedures that contribute to a reduction in our carbon footprint
- Minimise waste and pollution, and to operate effective waste management procedures
- Reduce the consumption of fossil fuels and water consumption
- Promote a purchasing policy which will give preference, as far as practicable, to those products and services which cause the least harm to the environment
- Avoid use, wherever possible, of environmentally damaging substances, materials, and processes
- Give regard to environmental factors in respect of the growth of XEIAD and the integration of new site developments into the local environment
- Encourage staff to adopt modes of transport which minimise the environmental impact;
- Communicate with our clients and integrate our policies with their own environmental sustainability policies
Today we focus our measurements on scope 1 and scope 2 to measure the impact of our efforts. Scope 1 focusses on transport fuel consumption and heating and scope 2 on purchased electricity. We aim to implement Scope 3 measurements in as we align our efforts with our clients.
RICH FLORA AND FAUNA
At XEIAD we are committed to conserving and promoting bio-diversity, in the day to day operation of our business. We will support all our clients in their endeavours to support a rich and diverse flora and fauna. Always keeping in mind the safe, reliable and efficient inspection and assessment regimes we conduct.
Our Environmental plan identifies the following risks/opportunities associated with most of our work:
- Damage/contamination to existing flora, fauna and protected species
- Contamination of water
- Identification of existing contamination, including invasive/non-native species
We will mitigate these risks by effective planning and risk assessment. Site works will be planned to take place at a time when the disturbance/damage of any identified protected species or sites will be avoided. All works which may pose a threat to these areas will be carefully planned and managed to minimise the risk of pollution and environmental damage. Where invasive species are identified and removed, such vegetation will be treated as hazardous waste and disposed of accordingly. We will not hesitate to seek qualified environmental advice where necessary.
The implementation and effectiveness of these measures will be monitored and controlled by:
- Management Systems Audit, to ensure that implementation of the planned arrangements and processes are effective and to identify opportunities for improvement
- Site inspections, to determine compliance with the planned arrangements and whether those arrangements suitably protect the environment